Based on the Robert’s rules of order with a tinge of Silicon Valley’s meeting techniques
“You eat an elephant one bite at a time.”
- I (The chair) Call to order the meeting of the (company)’s board meeting on (date)
- Officially starts the meeting
- Set the meeting agenda
- Stated in the format of “I move to (order of business)”
- Needs to be seconded by another member to talk about it
- Adds to or removes from the main motion on a specific topic
- Adds to or removes from amendments
- Ask board for any discussions
- All those in favor says “I”
- Ask for Opposed
- Silent Reading
- 5 minute chunks to silently read meeting material with more time permitted if nessesary
- Approved Minutes
- Time line of meeting’s literal minutes and topics of those minutes
The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action. The assembly rules – they have the final say on everything. Silence means consent!
- Listening to other floor members is time efficient even if it means disagreeing.
- Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing while another has the floor is out of order! You must be recognized by the Chair before speaking.
- Debate can not begin until the Chair has stated the motion or resolution and asked “Are you ready for the question?,” meaning “Are you ready to vote?” If no one rises, the chair calls for the vote.
- Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second.
- The “immediately pending question” is the last motion stated by the Chair. (Motion / Resolution – Amendment – Motion to Postpone)
- The member moving the “immediately pending question” is entitled to preference to the floor.
- No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once.
- All remarks must be directed to the Chair. Remarks must be courteous in language and deportment! Avoid all personalities, never allude to others by name, or to motives.
- The agenda and all committee reports are merely recommendations. When presented to the assembly and the question is stated, debate begins and changes occur.